Registration information
Registration for Summer Studies begins March 23. Currently enrolled students are encouraged to register online at www.eservices.vcu.edu. Students new to VCU must register in person at the Student Services Center in Room 104, 827 W. Franklin St., anytime during normal working hours. Please register as early as possible. It is best to register for all classes at one time even if they are in different sessions.
- Summer Studies 2009 Calendar
- Advising
- Web registration
- Overrides
- Course load/overload
- Add/drop
- Cancellation of registration
- Grades
- Payment
- Registration for audit
- Withdrawal
Summer Studies 2009 Calendar
Classes do not meet Monday, May 25, or Friday, July 3.
Exams are given on the last scheduled class day.
| Class dates | Special deadlines | |||
| Number of weeks | Classes start | Last day for add/drop | Last day to withdraw | Classes end/final exams |
| 3 | May 18 | May 19 | May 26 | Jun 5 |
| 5 | May 18 | May 19 | Jun 2 | Jun 18 |
| 8 | May 18 evening (M, W) | May 19 | Jun 12 | Jul 8 |
| 8 | May 19 evening (T, R) | May 20 | Jun 13 | Jul 9 |
| 4.5 | Jun 8 | Jun 9 | Jun 22 | Jul 8 |
| 6 | Jun 8 | Jun 9 | Jun 26 | Jul 16 |
| 8 | Jun 8 evening (M, W) | Jun 9 | Jul 4 | Jul 29 |
| 8 | Jun 9 evening (T, R) | Jun 10 | Jul 4 | Jul 30 |
| 5 | Jun 22 | Jun 23 | Jul 7 | Jul 23 |
| 4.5 | Jul 9 | Jul 10 | Jul 23 | Aug 7 |
| 3 | Jul 20 | Jul 21 | Jul 28 | Aug 7 |
For classes that meet outside the sessions listed above, students may drop the class until the close of business on the day following the first day of a given class and receive a refund. The last day to withdraw from these classes is the midpoint of the class. There are no refunds in the summer for withdrawals. Exact deadlines are on file in Room 104, 827 W. Franklin St. Students are responsible for meeting these deadlines.
Students may register through the close of business on the day following the first day of a given class. This registration may be done on the Web at www.eservices.vcu.edu, or in the Student Services Center, 827 W. Franklin St., Room 104.
Advising
Advising is an integral and important part of the registration process. All students are encouraged to speak with an adviser prior to registration.
Continuing degree-seeking students are assigned advisers by their schools and departments.
All first-year, pre-health and Bachelor of Interdisciplinary Studies students are advised through the University College Office of Academic Advising, (804) 827-8648. Undeclared students are also advised through this office, until they declare a major and their records are transferred to the appropriate department.
Special nondegree-seeking students and prospective adult students are advised through the University College at 900 Park Ave., Hibbs Hall, (804) 827-8648.
Web registration
Web registration at www.eservices.vcu.edu is available for continuing students.
This site may be unavailable for short periods of time so that maintenance can be performed.
Continuing degree-seeking students are those students who have applied, been accepted to VCU and are enrolled in at least one VCU class during fall 2008 or spring 2009.
Continuing special students are those students who are on VCU’s student information system and have taken a class in any previous semester.
New special students must come to the Student Services Center to be entered into the student information system. They then may register in-person at the center or use the Web registration system.
Overrides
Overrides are processed at the Student Services Center, 827 W. Franklin St., during normal working hours.
Course load/overload
Each summer course is designed to give one semester’s work. With careful scheduling, it is possible for students to earn as many as 15 credits during the summer if course work extends over the full calendar, May 18 through Aug. 7. Students who wish to take more than 15 hours must receive permission for an overload. Please contact the Summer Studies Office, (804) 828-1831, for help in seeking overload approval.
Add/drop
Add/drop deadlines are published in the calendar above. During the summer, the add/drop deadline is the day following the first day of a given class. (This rule applies even if the class does not meet on two consecutive days — evening classes, for example.) Because these deadlines are strictly observed and because there are no partial refunds in summer, it is very important for students to add or drop classes before the established deadlines. Adds or drops may be made on the Web or in person at 827 W. Franklin St., Room 104, during regular office hours.
Cancellation of registration
Students who wish to cancel their entire summer registration may do so before the first class meeting by using the Web registration system, by dropping all courses in person or by sending a letter postmarked before the start of the first class to: VCU, Records and Registration, P.O. Box 842520, Richmond, VA 23284-2520.
Grades
After grades have been processed, students may use the Web to access them: www.eservices.vcu.edu.
Payment
Students will be billed for tuition and appropriate fees, and payment is due at the start of the semester. There is no installment plan for summer. Check or money order (payable to VCU), Visa, MasterCard, American Express or Discover Card are accepted. Some students have their tuition and/or fees paid by outside agencies or businesses; the university will accept, at the start of the semester, a letter stating that these charges are unconditionally guaranteed. Should the third party default for any reason, the student is financially responsible for the charges.
Registration for audit
An audited course is counted as part of a student’s course load. Students who audit pay regular tuition and fees, are subject to attendance regulations and may be subject to other course requirements. Students may register for audit only during the add/drop/late registration period of the semester in which they are registering. Changes from credit to audit are not allowed during the add/drop/late registration period.
Withdrawal
Withdrawal from a given class is based upon the deadlines outlined in the calendar above. After the last day to add/drop a class, students may withdraw from a class using the Web. Students also may withdraw in person at 827 W. Franklin St., Room 104. There are no refunds in the summer for withdrawals.
When a student officially withdraws from a class, the mark of “W” is recorded. Failure to withdraw by the established deadlines may result in the assignment of a failing grade in the class.
Final withdrawal dates for classes and workshops that meet outside the regular sessions are on file at 827 W. Franklin St., Room 104. Students are responsible for meeting these deadlines.
